Where do I find my Southwest confirmation number?

Your 6-character confirmation number is on your booking confirmation email and inside your Rapid Rewards account under My Trips. Look Up Reservation usually asks for this code plus the passenger first and last name.

Can I get a Southwest receipt without a Rapid Rewards account?

Yes. The Look Up Reservation tool on Southwest.com only needs your confirmation number and passenger name, so you can open the trip and pull a receipt even if you booked without a Rapid Rewards account.

How do I get an itemized Southwest fare receipt?

Open your reservation through Look Up Reservation or your Rapid Rewards account, then look for the receipt or fare breakdown. It shows the base fare, taxes, fees and total, which is what an expense report needs. You can print it or save it as a PDF.

Do Southwest extras like EarlyBird have separate receipts?

Often, yes. Southwest includes two checked bags, but add-ons like EarlyBird Check-In, upgraded boarding and inflight purchases can be charged separately and may have their own receipts. Check each charge if you need every line for reimbursement.

Southwest Receipt Lookup: Find Your Receipt (2026)

Need a Southwest receipt for an expense report? Here are three fast ways to find it: the Look Up Reservation tool with your confirmation number, your Rapid Rewards account, or your confirmation email.

Method 1: Use Look Up Reservation (fastest)

Southwest's Look Up Reservation tool is the quickest way to open your trip and grab a receipt, even if you booked as a guest.

Go to Southwest.com and open Look Up Reservation (usually found under Manage Reservations).
Enter your 6-character confirmation number.
Add the passenger first and last name on the booking.
Open the reservation, find the receipt or fare details, then print it or save it as a PDF.

Tip: Your confirmation number is the 6-character code from your booking email. If you can't find it, search your inbox for "Southwest" and the city you flew to, since the confirmation email usually has it near the top.

From your trip details you can pull an itemized receipt showing the base fare, taxes, fees and total, which is exactly what an expense report or your tax records need.

Method 2: Find it in your Rapid Rewards account

If you booked while signed in to Rapid Rewards, the trip and its receipt are already tied to your account.

Sign in to your Rapid Rewards account on Southwest.com or in the Southwest app.
Open My Account, then My Trips (sometimes shown as Upcoming or Past trips).
Select the flight you need.
Look for the receipt or fare details and download or print it.

This is the simplest option when you fly often, because you can scroll your trip history instead of finding a confirmation number for each one. It also keeps past flights together for when an expense deadline sneaks up. If My Trips only shows upcoming travel, switch to the past or completed trips view, since flown reservations are usually filed there rather than removed.

Method 3: Search your email

When you book, Southwest usually sends a confirmation email with the fare details and total. Search your inbox for terms like "Southwest," "southwest.com," your confirmation number, or the destination city.

Keep in mind one trip can produce more than one email. The booking confirmation covers the base fare, while add-ons like EarlyBird Check-In, upgraded boarding or inflight purchases may arrive as separate charges with their own receipts. If you need every line for reimbursement, gather all of them.

Southwest receipt lookup not working? Try this

Look Up Reservation returns nothing? Double-check the 6-character confirmation number and that the first and last name match the passenger exactly. A typo or a nickname can block the match.
Already flew and the trip is gone? Completed trips can drop off the active view, so check the Past trips section of your Rapid Rewards account or search your email for the confirmation.
Booked through a third-party site or a corporate travel tool? Your receipt may live there rather than on Southwest.com, so check the site you actually paid through.
Missing an EarlyBird or upgraded boarding charge? Those are often billed separately and sit in their own receipt. Look for an extra email or charge confirmation.
Need a fare breakdown your employer will accept? Make sure you save the receipt that lists base fare, taxes and fees, not just a one-line total.
Changed your flight or used travel funds? The receipt reflects what you actually paid, so save the most recent version rather than the original booking email.

If you need these for taxes, the IRS generally suggests keeping receipts for at least three years. For other travel costs on the same trip, our guide to the American Airlines receipt lookup uses the same approach.

The faster way: let Mylo grab every receipt automatically

Chasing an airline receipt the night before an expense report is due is the slow way. Mylo finds them for you: it scans your email inboxes and the accounts where receipts hide, pulls the itemized version, and matches each one to the card charge that paid for it. Flights, add-ons, hotels, rideshares and the stores you shop at, all in one place.

No new card, no manual entry. Mylo works on top of the Visa, Mastercard, or Amex you already use, and syncs clean, categorized expenses straight to QuickBooks. Free on iOS, Android, and the web.

Sources: Southwest Help Center and Southwest.com. Exact steps and tool names can vary slightly by region and over time.

How to Do a Southwest Receipt Lookup (Find Your Fare Receipt)