Receipts, expenses and write-offs, decoded.
Practical guides on finding receipts, tracking expenses and keeping your books clean, without the busywork.
Mylo Team • Aug 21, 2026The Cohan Rule: Can You Deduct an Expense With No Receipt?
A 1930 case involving a Broadway showman is still the reason you can sometimes estimate a deduction. Here is what it covers, and the large category it does not.
Read guide Mylo Team • Aug 11, 2026Messy books? Mylo's clean-up tool rebuilds years of expenses automatically
Connect a client's inbox, bank and cards, and Mylo backscans years of history: every receipt and invoice found, duplicates collapsed, payments matched to the cent. What's left is a short exception list instead of a clean-up project.
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Mylo Team • Jul 17, 2026Write your expense policy in plain English. Mylo enforces it
Paste your spending policy (or upload the PDF nobody reads) and Mylo checks every new expense against it automatically. Flags come with a plain-English reason and the evidence behind them, and nothing ever blocks an employee from submitting.
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Mylo Team • Jul 17, 2026Approval workflows: from one approver to "any 2 of Owners or Accounting over $5,000"
Mylo now does multi-level approvals (chains, quorums, amount thresholds, and per-team workflows) without the enterprise bloat. Start with one approver for everyone and add power only when you actually need it.
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Mylo Team • Jul 17, 2026Connect Claude (or ChatGPT) to Mylo
Step-by-step setup for Mylo's AI-assistant connector: add it to Claude as a custom connector, see exactly what the assistant can and can't do, understand the permission model, and revoke access anytime.
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Mylo Team • Jul 17, 2026Expense rules that write themselves
Approve an expense for a new merchant once, and Mylo drafts the rule for you: clean merchant name, right category, every time after that. Combined with the AI policy engine, it's your expense policy on autopilot.
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Mylo Team • Jul 17, 2026How to log mileage expenses
Step-by-step: log a trip in Map, Manual, or Odometer mode, let Mylo compute the amount at your org's rate, set that rate as an owner or admin, and know what your approver sees on the other side.
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Mylo Team • Jul 17, 2026Mileage that does the math
Stop guessing distances and babysitting a mileage spreadsheet. Log a trip in Mylo (pick it on a map, type a distance, or snap your odometer) and the app computes the reimbursement at your org's rate, with the audit trail attached automatically.
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Mylo Team • Jul 17, 2026How to set up approval workflows
Enable multi-level approvals, build workflows with steps, quorums, and amount conditions, and learn what approvers see, including the signature trail, denials, and force-approving a stuck step.
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Mylo Team • Jul 17, 2026How to set up expense rules (and let Mylo learn them for you)
Where expense rules live, what they can change, how auto-learned suggestions appear after first-time approvals, and the org toggle that activates learned rules immediately.
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Mylo Team • Jul 17, 2026How to set up spending policies
Add your policy as text or a PDF, scope it to the whole org, a role, or a person, review the limits Mylo compiles from it, and see what happens when an expense gets flagged.
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Mylo Team • Jul 17, 2026Talk to your expenses: connect Mylo to your AI assistant
Connect Mylo to Claude (or another MCP-compatible assistant like ChatGPT) and your expenses become a conversation. Ask for the receipts from your New York trip, have a report drafted from them, and get answers about your spend, all in plain English.
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Mylo Team • Jul 11, 2026IRS receipt requirements: the $75 rule and what you actually need to keep
The $75 receipt rule, what it really covers, and the records you still need to keep to protect every business deduction.
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Mylo Team • Jul 2, 2026Are HOA Fees Tax Deductible?
HOA fees on your personal home are generally not deductible, but they can be when the property is a rental, a home office, or otherwise used for business. Here is the breakdown.
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Mylo Team • Jul 2, 2026Are Home Improvements Tax Deductible?
Most home improvements are not deductible right away, but they can lower your taxes later or qualify for credits. Here is the difference between repairs, improvements, credits, and cost basis.
Read moreStop losing receipts and money
Receipts have a way of disappearing right when you need them: at tax time, during an expense report, or when you want to return something. The cost is real. People overpay on taxes every year simply because they cannot find proof of what they spent.
This blog fixes that. We show you how to find a lost receipt from Walmart, Amazon, Target or any major store, which expenses you can legally write off, how long to keep records, and how to track business spending without drowning in spreadsheets.
Mylo does the heavy lifting for you. It finds receipts across your email inboxes and the accounts you connect, matches each one to the card you already use, and files clean, categorized expenses to QuickBooks. No new card, no manual data entry.
Find any receipt
Look up a lost receipt from Walmart, Amazon, Target, Costco and dozens of other stores.
Maximize write-offs
Know exactly what you can deduct, from mileage and home office to meals and equipment.
Track expenses
Keep business and personal spending organized without living in a spreadsheet.
Sync to QuickBooks
Turn messy receipts into clean, categorized expenses your accountant will love.
Receipt & expense FAQs
Quick answers to the questions we hear most from people drowning in receipts.
How do I find a receipt I lost?
Most stores keep a digital copy. You can look up receipts from retailers like Walmart, Target, Amazon and Costco through their app or online account, usually using the store, the date, and the card you paid with. Mylo automates this by pulling receipts straight from your email inbox and your store accounts.
What receipts do I need to keep for taxes?
Keep receipts for anything you plan to deduct: business purchases, equipment, software, travel, meals, home office costs and mileage. The IRS can ask for proof, so a clear record of each expense protects your deductions.
How long should I keep receipts?
The IRS generally recommends keeping tax records for at least three years. Digital copies are accepted, so scanning or auto-capturing receipts is an easy way to stay covered without holding on to a shoebox of paper.
Are digital receipts valid for taxes?
Yes. The IRS accepts legible digital receipts, including clear photos and PDFs. Storing them digitally also means they will not fade like thermal paper does.
What is the easiest way to track business expenses?
Capture every receipt as it happens and match it to the card transaction that paid for it. Mylo does both automatically, so your expenses stay categorized and ready for tax time or an expense report.
Does Mylo work with the cards I already have?
Yes. Mylo works on top of your existing Visa, Mastercard or Amex. There is no new card to apply for and no switching banks.
Is Mylo free?
Mylo is free to download and use on iOS, Android and the web. Paid plans add retailer auto-login, bank transaction matching and QuickBooks sync.